Simply looking at a resume is not enough to hire the right worker for a position. Trust also plays a key part in what it represents. If a position requires caring for vulnerable individuals, it is important to perform employment background checks.
This is why a Disclosure and Barring Service (DBS) check is needed. Now that technology has improved, employers can handle this process efficiently online.
Table of Contents
What Is a DBS Check?
-Understanding the Basics
DBS is the official name of the Disclosure and Barring Service. The organisation is based in the UK and works to protect employers when making recruitment decisions. It does so by reviewing someone’s criminal background.
Three different types of DBS checks are in being today:
- Basic – includes unpunished convictions and warnings that depend on conditions.
- Standard – includes all categories, whether someone has acted on the convictions or not, plus cautions, reprimands and warnings.
- Enhanced – is the same as a Standard check, with extra data from local police included.
Enhanced checks with a barred list must be done for some roles working with children or vulnerable adults.
How to Check DBS Online?
-Step-by-Step Process for Employers
Recruitment takes place at a fast pace, so whether you need DBS for multiple employees or a single employee, the process resonates with many employers today. Read on for tips on what employers can do to protect workers.
- Choose a Registered Umbrella Body
Employers have to choose a registered umbrella body or responsible organisation that gives you access online. They check over applications and meet the legal needs for the process.
- Register with the Service
Employers include personal data for the employee who is being screened. An applicant is expected to bring identification documents with them.
- Complete Applicant Details
Employers enter personal information for the individual undergoing the check. The applicant will also need to provide identification documents.
- Verify Identity
Generally, companies confirm a person’s ID by checking passports, driver’s licences or utility bills.
- Submit and Track
As soon as you have submitted the application, the DBS starts working on it. Employers can check the online system to see the status at any time.
If you require DBSs for more than one employee, certain organisations can process them all at the same time. As a matter of fact, this method becomes very important when companies need to hire many people at once or just for a particular season.
Why Employers Use DBS Checks
Employers want to ensure their team members are suitable and safe to work with the public. A DBS check helps identify any red flags before someone is hired. It’s often required in sectors such as healthcare, education, social work, security and more.
DBS checks are also essential for compliance. Many roles are legally required to have specific background screening, so employers use DBS checks to meet these regulations.
What Happens After the DBS Check Is Complete?
-Understanding the Results
Once the employer completes the check, they will be informed by the umbrella company. When the process is finished, the original certificate will be sent to the applicant so the employer can view it if needed.
There are three potential outcomes:
- Clear record – No issues with checks, so the candidate is approved.
- Record with cautions or convictions – the employer should go through the details and decide if the person is suitable for the role.
- Banned from certain jobs – applicants are forbidden by law from assuming the role.
How Much Time Does It Take to Get Results from an Online Check?
It takes less time for a quick check than for a detailed one, depending on the applicant’s history.
- Checks performed on the most basic issues are completed within 24-48 hours.
- Local police involvement in enhanced checks may cause them to take longer, up to two weeks.
- In most cases, online systems let you go through the process faster than using paper forms.
Can Companies Include Only a DBS Check in their Process?
Although DBS checks are necessary for safety, other elements should also be used when choosing new employees. Employers need to:
- Review your sources of information.
- Talk to team members, managers and HR staff.
- Check the individual’s work experience and educational background.
Using this method, we can see how the candidate stands out compared to others.
To conclude, doing background checks online with DBS makes the process much simpler. It supports employers in protecting themselves legally and effectively. Since they’re fast and reliable, using online checks is very appealing.
